The sales journal: receipts, drafts, unpaid, credit notes

The journal keeps everything the till has produced. This is where you find "last week's invoice", follow up an unpaid one, and cancel a sale — with a credit note, never by editing the receipt.

Three kinds of documents

• Sales are issued documents, final.
• Drafts are baskets set aside: they have no number and no legal value, and can be discarded.
• Unpaid are properly issued documents still missing payment — your follow-up list.

Finding a receipt

Search by number, by client name or by amount. This is the "she's asking me for her invoice from last week" move: you reopen the document and reprint it as a duplicate (numbered too).

The period and the sort: seven days, thirty days, the month or the whole history, from most recent to largest amount. The choice stays in the page's address: the link can be shared with your accountant, and going back works.

Each line leads to its document

The number opens the detail: lines sold, payments received, duplicates already printed. This is where a credit note is issued when a sale needs cancelling — never by editing the original receipt.

The fingerprint, your proof

This code is the link connecting this document to the previous one. It's what proves no sale was deleted or backdated between the two, as required by article 286 I-3° bis of the French tax code. You have nothing to do with it day to day: it serves on the day of an audit (see Till compliance).