Supplier orders and suppliers
Preparing a purchase order, filling it in one go with products below their threshold, sending it by email to the supplier, then receiving it: stock comes in with no double entry.
In this article
Preparing a purchase order
Choose a supplier and build your order. It stays a draft until you send it: you can open it through the week and fill it in as shortages appear.
What needs reordering
The counter flags products that have dropped below their alert threshold. One button fills the order with them all at once: no more walking the shelf with a notebook.
Where each order stands
Draft, sent, received, cancelled: the colour and the label tell you at a glance what's still with the supplier.
Sending, then receiving
Sending goes out by email to the supplier's address. When the box arrives, Receive lets you correct the quantities actually received: the delivery is created and stock comes in on its own, with no double entry.
Your suppliers
The companies you buy from. This isn't a decorative list: it's what makes orders, restocking and your purchase price calculations work.
- The email is the important part: this is the address your purchase orders will go to. A supplier with no email works fine on a product's page, but you won't be able to send them an order from the studio.
- For each: the number of products linked and deliveries received — the reading that tells you who you really work with.
- A supplier who's already delivered can't be deleted: their deliveries must stay readable. Just untick them so they no longer appear in selection lists.
Frequently asked questions
Does a supplier with no email cause a problem?
It works fine on a product's page, but you won't be able to send them an order from the studio: they need an address to receive your purchase orders.
Can I delete a supplier who's already delivered?
No, their deliveries must stay readable in your history. Just untick them: they'll no longer appear in selection lists.
How do I quickly fill an order with everything that's missing?
One button fills the order all at once with products that have dropped below their alert threshold: no more walking the shelf with a notebook.
The box received doesn't exactly match the order, what do I do?
Receive lets you correct the quantities actually received before confirming: the delivery is created with the right figures, and stock comes in with no double entry.
Go further
The wholesaler's box is on the counter: enter it and stock goes up. Purchase price excluding or including tax as on the invoice, the reason for the entry, the receiving log.
Stock and suppliersAdding a productThe name you'll read at the counter, the sale and purchase prices, the alert threshold, the quantity on the shelf and the supplier to reorder from.
Stock and suppliersThe salon's stockWhat your shelf is worth, finding a product, reading on-hand / promised / sellable, and the day's actions: receiving, counting, exporting, new product.
Need a hand?
Write to us from your studio, under “Help & support”: we answer quickly, with real people.