Recording a delivery
The wholesaler's box is on the counter: enter it and stock goes up. Purchase price excluding or including tax as on the invoice, the reason for the entry, the receiving log.
In this article
The wholesaler's box is sitting on the counter: enter it here and each product's stock goes up immediately. Without this entry, your shelf figures are wrong and restock alerts stop meaning anything.
The delivery note's lines
A product, a quantity, a purchase price. The price entered becomes the product's latest known purchase price: it's what's used to calculate your margin and the value of your shelf.
Excluding or including tax, like your invoice
Switch depending on what's printed on the paper in front of you. You're copying it, not converting it — that's where mistakes usually happen.
The reason for the entry
Purchase, client return, inventory correction, gifted by the brand: the reason explains later why the stock moved.
The entries log
All your deliveries, with their number, their supplier, their value and who entered them. In a dispute with a wholesaler, you find the exact date and the quantity received.
Frequently asked questions
Should I enter the price excluding or including tax?
As it's printed on the paper in front of you: switch the toggle to excluding or including tax to match the invoice. You're copying it, not converting it.
I'd placed the order from the studio, do I need to re-enter each line?
No. Receive it from Supplier orders: the delivery is created with the order's quantities, to correct only if the box differs.
What's the purchase price entered here used for?
It becomes the product's latest known purchase price: it's what's then used to calculate your margin and the value of your shelf.
Why give the delivery a reason?
Purchase, client return, inventory correction, gifted by the brand: the reason explains later why the stock moved, in case of doubt or dispute.
Go further
What your shelf is worth, finding a product, reading on-hand / promised / sellable, and the day's actions: receiving, counting, exporting, new product.
Stock and suppliersSupplier orders and suppliersPreparing a purchase order, filling it in one go with products below their threshold, sending it by email to the supplier, then receiving it: stock comes in with no double entry.
Stock and suppliers"Stock exits: what leaves without being sold"The colour used at the basin, the broken bottle, the gifted sample: declare it and stock goes down, with a reason that makes the figure useful.
Need a hand?
Write to us from your studio, under “Help & support”: we answer quickly, with real people.